3rd AECian@NCR Delhi Meet held in Srimanta Sankardev Bhawan

3rd AECian@NCR Delhi Meet
3rd AECian@NCR Delhi Meet held in Srimanta Sankardev Bhawan

3rd AECian@NCR Delhi Meet held in Srimanta Sankardev Bhawan

Author: 
Event Date: 
Sunday, July 30, 2017 - 11:00

The 3rd Meet of AECian@Delhi NCR was  held successfully ton 30/07/2017 from 11:00 to 15:00 at Srimanta Sankardev Bhawan, New Delhi. The main point of Agenda was to organise "AECIan Diaspora Conclave 2017" at New Delhi on 5th November 2017 which would be an open invitation for all AECian across the globe . The list of participants were , 
1. Sri  H  K Das
2. Dr  Niranjan Bhattacharyya
3. Sri  Dibyojit Dutta
4. Sri  Shailesh Mathur
5. Smti  Priyonka Dutta
6. Sri Dhurbajyoti Saikia
7. Sri S N Deka
8. Sri Atul Basumatary
9. Sri Sanjib Kakaty
10. Sri Rajdeep Sarma
11. Sri Kinkar Chakraborty
12. Smti  Payal Dasgupta
13. Smti  Parismita Bhagawati
14. Sri Kewal Agarwalla
The meeting was initiated by Smti Priyonka who spoke about it’s background and  objectives. It was followed by the review on the Minutes of the last meeting held at Mizoram House, Chanakyapuri  on dated  21st May 2017. After that threadbare discussion was held as follows, 
a. The date of the event should  remain 5th November 2017. It was discussed if the date would clash with the proposed NE Festival scheduled on 3rd – 5th Nov 2017 . Members were in the opinion that since the event would be a day long event  from 10 AM to 3PM , it should not clash with the festival; rather it can be an opportunity for outstation participants to participate  the festival at evening.
b. The title of the event was decided as “AECian Diaspora Conclave 2017”  open to all AECian . 
c. The various possibilities of the venue  were discussed i.e. Institute of Engineers, Vigyan Bhawan,  Indian Habitat Centre, Srimanta Sankardev Bhawan etc.  The venue i.e.  Srimanta Sankardev Bhawan, New Delhi was examined further by visiting it’s various infrastructure i.e. Auditorium hall with 150 Nos sitting capacity with sound system, food & lodging facility etc. A few members expressed satisfaction with the venue.   A tentative estimate was prepared which came around Rs 2.5 Lakh (for 100 delegates) . Also the estimate of the other venues  i.e. Indian Habitat Centre  etc. would need to  be collected.                                            
d. The contribution towards the event as Registration fees was decided tentatively as Rs 2000/- per person  but members  willing to contribute more would be welcome. Also the possibilities of  raising sponsorship, contributions were also discussed. But it was felt that sponsorship may be difficult before registration of the Society. Also one bank account would be required to receive contribution ( online/ cheque/ cash) for which constitution of a formal Society under Society Registration Act  1860 would be a mandatory requirement.  So it was decided to  constitute one Society with the following members,
Advisors:  Sri  H  K Das, Dr  Niranjan Bhattacharyya
1. President:                            Sri  Dibyojit Dutta
2. Vice  President :                  Sri Shailesh Mathur
3. Secretary:                            Smti  Priyonka Dutta
4. Treasurer:                            Sri  Dhurbajyoti Saikia
5. Executive Members:
    a. S N Deka
    b. Atul Basumatary
    c. Sanjib Kakaty
    d. Rajdeep Sarma
    e. Kinkar Chakraborty
    f. Payal Dasgupta
   g. Parismita Bhagawati
   h. Kewal Agarwalla
 
If anyone is interested to become members, they were requested to  submit their willingness. The following tasks were given to members i.e.
i. Sri  Shailesh Mathur , Sri Dhurbajyoti Saikia and Sri Dibyojit Dutta would  examine the possibilities to open a Bank Account in consultation with Banks so that payment towards the event may be started immediately without waiting till completion of the Registration of the Society. 
ii. Advisors  i.e. Sri H K Das  and Dr Niranjan Bhattacharyya would provide  the demo copies of  MoA( Memorandum of  Association )  & Rules & Regulations ( Bye Laws)  which would be shared with other  members through whatsapp group so that they can submit their views particularly in  Mission & Vision statements, objectives of the proposed societies,  qualification to become members,  Membership fees , annual fees etc . This would help  to prepare MoA & Rules & Regulation ( Bye Laws) of the proposed society.
e. The list of invited guests  to be finalized and members were requestd  to submit their choices.  The principal of AEC and their representatives need to be intimated on priority and already apprised  to Prof (Dr)  Jayanta Pathak . Also the innovator Sri Udhab Bharali had already been intimated who confirmed his participation.
f. A theme song( Chorus ) needs to be composed / prepared for the event ( Action by Members of AECan @ NCR Delhi) .
g. A few names of the AECians who have contributed immensely in various fields were suggested for felicitation during the event. The online submission of nomination of AECian Achievers 2017 has already been created in the website and a few nominations have been received. Request has been made to spread the awareness amongst fellow AECians to submit their nominations online.  
h. An exhibition is also planned during the Event where various AECians  / StartUps can showcase their products.
After lunch break, the website http://aecan.assam.org  was inaugurated by Sri H K Das. Here provision for submission of online bio-data (http://aecan.assam.org/node/add/biodata ) , online registration for the event (http://aecan.assam.org/node/add/registration  ) , nomination for the AECian Achievers 2017 (http://aecan.assam.org/node/add/nomination  )  have been made. It has been decided that all kind of transactions i.e. income , expenditure would be made available in  the website. All were requested to update / fill their bio-data in the website. The online directory at http://aecan.assam.org/directory  , list of nominations for AECian Achievers Award 2017 ( http://aecan.assam.org/nomination  ) , List of Registration for the event (http://aecan.assam.org/registration  ) have  been made available in the website. 
Finally it has been decided that the next meeting will be held in the last week of August 2017 . The meeting ended with vote of thanks from the chair.

news_Photos : 
3rd AECian@NCR Delhi Meet
3rd AECian@NCR Delhi Meet
3rd AECian@NCR Delhi Meet
3rd AECian@NCR Delhi Meet
3rd AECian@NCR Delhi Meet
Event_location: 
Srimanta Sankardeva Bhawan
Srimanta Sankardeva Bhawan Satsang Vihar Marg
New Delhi, Delhi 110067
India
28° 32' 33.7344" N, 77° 10' 39.2844" E
Delhi IN